School Fetes Are Our Specialty!
Party Time Amusements
Helpful Fete Information
Our company can help you with all your needs for your next SCHOOL FETE. We can provide Marquee’s, Stages, Extra Toilets, Roving Entertainment, Carnival Food, Fire Works to your FANTASTIC MAJOR RIDES to smaller rides which move people through the event and make your day so much fun.
Before you get started, here are some questions to ask yourself…
“Are we going to have a Straight Hire Fete?”
This is where your school pays for rides, and then what ever money is made after that is in your schools pocket. You pay 25% deposit to hold the rides until your event, and then pay the remainder on the day after your event.
“Will we do a Percentage Fete”
In this scenario your receive 20% of the money earned from the rides operator on the day after we reach a set figure which is determined on the ride package.
We use a spreadsheet to work out all the ticket sales, the school sights the numbers on the rolls of tickets and armbands and signs it off on the spreadsheet,at the start and finish of the event. Then we work out the %
A Percentage Fete. Please provide past information from a previous event attendance if available.
Past event information required:
- What you sold Pre-sold armbands for and how many sold before the event?
- What you sold on the day armbands for and how many did you sell on day?
- What your single price rides where on the day and how many tickets sold?
- Or if you have the amount the last operator gave to your school for event?
Then we can work out a package of rides for your school to the same amount of your previous event. Don’t stress if you don’t have this information, we can still work out a package for you.
With Percentage Fetes you pay $1000 deposit to hold rides for your event and this does come back to you when we work out the takings on fair day so it’s only a holding deposit.
Then it is up to your School to get those great pre-sold armbands sales happening before the event.
This is not hard to do as you start selling armbands 6 weeks out giving parents time to buy a few at a time if they have several children.
If we provide Food Tent (including Set of Clowns with fairy floss and sno-cones), your school receives 20% of the days takings.
PLUS then you get!
4 Free Sideshow games for you to run on the day for 100% profit to your school:
Choices any of 4 following sideshow games:
- Wak a Frog
- Pick a Duck
Sideshow options – Subject to change without notice
Pre-sold Armbands and on the day prices are determined by ride package. We request that no other supplier of rides come into the event without us contacting us first.
We will provide all tickets and armbands and the school to run the ticket box or alternatively we can, we have nothing to hide.
Add some real carnival atmosphere with traditional carnival food and laughing clowns set together in brightly coloured, eye catching tents. We supply and operate with a selection of food vending machines such as Fresh Fairy-Floss, Popcorn, Sno-Cones, along with the Laughing Clowns and give 20% of the profit back to you after we take out expenses.
Setting a Date
This is very important to get the right time of year to get the numbers into your event. I would look at the First Half of the year as this time is not as busy and second half of year is always full on. The weather in the first half of year is not as hot as well. But as most school do they go for second half of year and this is the time all the sporting events for breakup and games is on so think about this seriously.
Another thing to take in mind is that you can have a Friday Night Fete which is great as the school gets all day to prepare for it and if you end the night with fire works you will get more community people into your event as well 4pm to 8pm.
The standard day time fete Saturday is 10am-3pm and Sunday time is 11am to 3pm. With most of these times we can come in the night before and setup rides to get the community into knowing an event is coming.
If you can give yourself and committee around 8-12 months to plan a fete this is the best time to make sure it’s a successful event. Plus you can let all the families know its going to happen in advance.
The way to get families knowing the fete is coming is to have bring in days each week. For them to bring in items for your event so the school makes 100% profit. EG: Dry foods for hampers, Lollies for prizes, Soft drinks and water, to serviettes!
Have Meeting to confirm date and then start to confirm jobs for your committee members. People to look after the following:
Rides and Amusements, Food Stalls, Entertainment, Sideshow stalls, Class Activity Stalls, Raffles, Armband Sales, Groundsman for event, Collection of items from the families for event, First Aid, and more!
Next meeting confirm rides and amusements for your event and then let the kids know through news letters and get the excitement happening.
Wet Weather Policy
This is always the biggest questioned ask by fete committee’s. What happens when wet weather. Well we give you a wet weather time for your event and that mostly depends on when the setup is starting. So say your event is Saturday 10am to 3pm we would give you a wet weather time of 5am on the day. Unless we have to set up major rides during the week so you could get the wet weather time to postpone the day before we set up the major rides.
Please don’t worry about this as we will work close with your school to rebook a suitable date asap if the weather is really bad. Most times if it’s a busy time of year we try to do the following Friday or weekend if possible so food can be kept. Some schools have split the event and still go ahead with the fete and use the food already prepared and then do rides when the weather is better on a fun day usually a Friday night, this has worked well in the past.
But be sure we will work together to get the best possible result for your school.
Party Time Amusements has full liability insurance for when the kids are on our rides at your event. All our staff have Bluecards and we are polite and friendly to all people on the day making it an enjoyable experience.